DIGITAL HEALTH INSTITUTE SUMMIT FEBRUARY & MARCH 2022

FAQ about the Summit

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Registration

I had already paid to attend the Summit for 18-19 October 2021, what happens to my registration now that the event is postponed to 21-22 February 2022?

Your 2021 Summit conference ticket has been automatically transferred to the Melbourne event in 2022 and you will remain on the delegate list. The only action required on your behalf is to reschedule your diary to attend the Summit from 21 – 22 February and 3 – 4 March 2022.

What are the registration fees for the Summit?

Registration fees can be found here

What’s included in my registration?

In-person attendance

  • Entry to the Summit at the Melbourne Convention & Exhibition Centre on 21-22 February 2022
  • In-person networking with speakers, partners and other delegates
  • Live demos with Summit exhibitors and sponsors
  • Live and on-demand access to the Virtual Showcase on 3-4 March
  • An opportunity to meet new peers in-person and gain connections with others in the sector
  • Virtual networking opportunity via the conference platform by sending messages or organising video calls
  • Browse through the interactive virtual expo
  • Participate in virtual discussions boards throughout the conference
  • On-demand streaming of full program content for 3 months post event
  • Oh, and yes, we will feed and caffeinate you at the live event!

 

Virtual attendance

  • Live online access to the full program including all parallel sessions/rooms
  • Live and on-demand access to the Virtual Showcase on 3-4 March 2022
  • Virtual networking opportunity via the conference platform by sending messages or organising video calls
  • Browse through the interactive virtual expo
  • Participate in virtual discussions boards throughout the conference
  • On-demand streaming of full program content for 3 months post event
Who is eligible to register?

The Summit welcomes attendees from across the healthcare sector. The virtual attendance option provides the opportunity for people from multiple countries and time zones to join us for the conference.

Do I need to pre-select sessions I will be attending?

You do not need to pre-select sessions during registration. All sessions are open on a first come basis for seating at the live event.

Can I just attend one session?

Session-only registration options are not available for in-person or online attendance

Will all parallel sessions be available online so that remote participants can choose a room?

Yes, both online and in-person attendees get access to the same content at the same time. All concurrent sessions will be livestreamed and you can move in and out of sessions, just as freely as you would move between physical rooms.

Can I get a refund if I cancel my registration?

The format was decided in response to member feedback who overwhelmingly want an in-person conference. But doing so has inherent risks that are outside our control in the current pandemic. While we would like to be able to offer 100% flexibility and refunds, however, this would make the event, and our not-for-profit organisation, unsustainable.

Cancellations received on or before Wednesday, 12 January will incur an AUD$100 administration fee. Unfortunately, we are unable to offer refunds after this date. We thank you for your support, and in the event of any lockdown or travel restriction, we will make sure you don’t miss out on all that the Summit has to offer.

Is it cheaper to attend the conference online rather than in-person?

No, registration rates are the same regardless of how you choose to attend; in-person or online. While there is no catering cost for virtual delegates, a virtual conference has additional costs associated with the online platform and is akin to running two conferences instead of one. Significant time and effort go into building the virtual platform and ensuring you enjoy a fantastic online experience (i.e. it’s not just a regular Zoom call).

Where do I collect my name badge?

All attendees can pick up their name badge at the registration desk located in front of Door 15 in the extension of the Melbourne Convention Centre.

COVID-19 safety plans

What safety measures are being taken to deliver this event?

We are working closely with the conference venue, Melbourne Convention and Exhibition Centre, to adapt to the evolving Victorian State Government restrictions on indoor gatherings. The Summit will be held in accordance with all current guidelines and safety regulations. In the meantime, please peruse MCEC’s comprehensive VenueSafe plan.

I’m an interstate delegate. What happens if I can’t attend in-person due to border closures or travel restrictions?

If you are unable to travel to Melbourne due to Government imposed restrictions, your in-person registration will automatically be transferred to virtual attendance. You will have live access to the same great program, including all parallel sessions/rooms, plus on-demand streaming of full program content for 3 months post event.

What happens if Melbourne goes into another lockdown?

We sure hope not! However, we are fully prepared to pivot to a virtual conference at short notice should the need arise. We will make sure you don’t miss out on any content and will keep you updated on any changes to the program schedule.

Speakers

I've applied to speak, if I am accepted do I have to pay for my attendance at the Summit?

Yes, purhasing a registration is a pre-requisite to present at the Summit. Speakers get the cheapest registration available and your registration fee will give you access to in-person attendance at the live event in Melbourne. Registration prices are available here

My submission was accepted or I’ve been invited to speak at the Summit. Where do I deliver my talk?

All accepted and invited speakers are required to present in-person at the Melbourne Convention & Exhibition Centre. If we are unable to hold an in-person event due to any Government imposed restrictions, you will be notified, and we will guide you through the process of delivering a virtual presentation. Provisions will be made for special cases.

I'm a speaker, where do I go when I get there?

We ask that speakers pick up their name badge at the registration desk (located in front of Door 15 in the extension of the Melbourne Convention Centre) upon arrival. You will then be directed to the Speaker Prep room to visit the audio-visual team where they will ensure your presentation is loaded and ready for your session.

Will there be posters?

There will be posters and they will be located in the Innovation Expo. If you are a poster presenter, you will have received the specifications your poster should be prepared in with your notification email. Please email [email protected] if you cannot locate this email.

Is there a publication cost with the Applied Clinical Informatics Journal on top of the speaker registration fee?

There is no publication cost, after one year, papers will become open access. However, if you would like to be open access right away there is a cost of €2,500 (AMIA members get a 50% discount and reviewers for ACI get a 30% discount).

General

Will a cloak room available during the conference?

The Melbourne Convention and Exhibition Centre cloak room will be available to Summit attendees complimentary. It is located at the Customer Service desk as you enter from Convention Centre Place.

What is the dress code?

To make participating as comfortable as possible, the dress code for the conference is smart casual.

Will I receive a certificate of attendance?

Certificates of attendance are available on request, please email [email protected] after the event if you would like one.

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